Planning is both science and art.
It doesn’t matter what you call it, it’s a complex and challenging process.
A plan should be achievable, challenging, realistic, practical, usable, efficient, and optimal.
It’s hard. I get it!
These are some project planning concepts that can help you create a plan that will lead to project success.
Proper planning is more important for small and medium projects than for large ones. Failure is often caused by a lack of planning. I reviewed my plans after each project.
I discovered that successful projects share many of the same planning approaches and traits.
These traits were then incorporated into seven project planning concepts.
Pin it to your Project Management Board. [Depositphotos]1. A plan is not just about a schedule
We often understand a plan in a narrow sense.
You can use it as a Gantt, a milestones chart, or simply a sprint backlog.
You might have additional items such as scope or risk management plans.
But not more.
All the rest can be taken for granted. Or, you may not have considered the true extent of planning.
I see too often that agile methods can lead to a negative attitude towards planning.
They provide a simplified workflow for planning work but they also imply that many functions already exist within your environment.
They do not include a set of roles and processes that are essential for efficient work.
However, you or someone else before you had to create a plan in every knowledge area.
Scrum allows you to do it once and then reuse it each iteration. Some parts of the plan will be constant and embedded in your work environment. These parts are not important so you don’t pay too much attention.
You may be working under the Scrum or Kanban framework today. An environment has been created for you. This topic may seem irrelevant.
But sooner or later, you will be involved in a project that requires you to build a team, teach them how to work, and set up a working environment.
PMBOK Guide outlines ten knowledge areas they recommend planning for. Each sub-plan should be tailored to your project.
Your planning should include:
Scope
Time
Cost
Quality
There are risks
Communication
Stakeholder
Resources
Procurement
Integration
Some areas required detailed coverage for each project. Some areas require a one-time effort but can be reused.
This article will provide a simplified plan.
Simple Project Management Framework for Smaller Projects
2. Key Concept of Project Planning – Planning Fallacy
We are terrible at planning by default.
There is nothing you can do.
It is the core concept of project planning. It is a key concept in project planning.
Only by experiencing difficulties can we learn to anticipate future problems. If you’re smart enough, you will recognize the value of learning from others and the lessons learned from them. Add them all up and use them in your work.
Planning is essentially a way to predict the future.
This is a waste of time.
There are too many dependencies, relationships, unknown factors, and unexpected events.
You can only interpret uncertainty using your experience.
What does this mean?
You have two types of work that you need to plan.
You are most confident in the work you do. You know what, when, and how it will be done. You know how long it will take, and what result you will get. It is important to know the quality of the final product.
The second type of work is the one with uncertainty.
You may not know how or who to do the job at the moment.
You may not know the outcome until it is partially done.
You can’t be sure about the overall quality of the work due to the interdependencies.
Professional project managers say that managing risk is essential to the success of a project.